We want IceCon to be a comfortable, relaxed and welcoming event for everybody. To ensure this we have a Code of Conduct that seeks to ensure that the behavior of any individual or group does not disturb the members or the event. We do assume that our members and attendees will be respectful to each other, but still realize that issues might come up. We will deal with any issues as quickly, efficiently and fairly as possible.

Behavior Policy

IceCon should be a place where everyone feels welcomed and comfortable.
Discrimination or prejudiced behavior (based on, but not limited to, gender, race, ethnicity, religion, age, sexual orientation, gender identity, or physical/mental disability) is not tolerated. Harassment of any kind is not tolerated. If someone tells you “no” or asks you to leave them alone, your interaction with them is over.

Photography, Recordings and Privacy

Photography and video and/or audio recordings can be made by IceCon during events. The likenesses of event attendees and members may appear in those recordings. Attendees and members agree to assign without compensation the use of their likeness in promotional material.

Personal Photography / Recordings

Please be polite and ask before taking photographs or recordings of attendees and members whenever possible. Remember that just because someone is in costume does not mean that they are automatically granting permission to be photographed. Video and audio recording and photography for personal archival use only is generally acceptable unless individuals make it clear that they do not want to be photographed or recorded. In that case, any photographing or recording them is expressly forbidden. Anyone who persists in filming/recording/photographing IceCon members who have denied their consent will be expelled from the convention.

Dealing with Harassment

If you feel that you are being harassed or subjected to prejudiced or unwelcome behavior, or if you notice someone behaving inappropriately (such as violating hotel or convention policies), we respectfully suggest the following:

  • If you feel comfortable doing so, point out the inappropriate behavior to the person(s) involved. Often this will solve the problem immediately.
  • If you do not feel comfortable talking with the person(s) involved or if talking to them does not resolve the issue, please report the situation immediately to reception at the venue. Try to provide a name, badge name/number and/or physical description of the person(s) involved.

Revocation of Membership

IceCon reserves the right, at its sole discretion, to take such actions as it feels appropriate where any individual or group is found to have breached this Code of Conduct. These actions include, but are not limited to:

  • talking with all parties involved and attempting to mediate a solution
  • issuing verbal warnings
  • revoking memberships and requiring that the person(s) leave the event
  • involving hotel or facility staff or security
  • reporting the matter to local police
  • banning membership of, and attendance at, the remainder of IceCon (including any post-IceCon events).

IceCon reserves the right to revoke membership and to eject anyone at any time from the convention without a refund.

Interpretation

IceCon reserves the right to amend these rules at any time without prior or posted notice and reserves the sole right of interpretation. Please keep in mind that these rules involve, of course, “worst-case” scenarios and are put in place to ensure the safety and comfort of our members. They are not all-inclusive; in all cases, the singular rule that supersedes all others is:

Any action or behavior that is illegal or causes significant interference with event operations, excessive discomfort to other attendees, or adversely affects IceCon’s relationship with its guests, its venue, or the public is strictly forbidden and may result in revocation of membership privileges.